PURCHASING

Whether you own just one company or several companies involved in one or several business areas, you know that an efficient inventory module must help you to properly manage your pricing agreements and promotions and provide Microsoft Excel lent control of purchasing procedures.

APP-E.COM is an ingenious solution because it helps you reduce the time and money required to issue purchase orders and allows you to add control levels to your purchasing procedures.

How does APP-E.COM do this?
By combining its range of services with the valuable resources of MAESTRO400 software functions, which have been used successfully for ten years in North America by firms of all sizes in all business sectors.

Built to meet all of your requirements, the APP-E.COM Purchasing Module offers you Microsoft Excel lent control, better use of your resources and greater flexibility of operation.

The following are various functions provided by APP-E.COM Purchasing.
1. Controls purchasing procedures based on policies in effect in your business.
2. Records purchase orders.
3. Records and allocates receiving vouchers, ie as items received in inventory or expense items.
4. Records invoices and reconciles them with receiving vouchers and purchase orders.
5. Records purchases in accordance with your purchasing policies.
6. Manages expenses where a third party is involved in the purchasing process.
7. Produces statistics.

1. For example:

• Provides a requisition form for a stock item;
• Provides a requisition form for a non-stock item for which a purchase order must be drawn up;
• Authorizes purchases in accordance with internal policies;
• Produces a purchase order from the information on a requisition form with no manual steps involved.

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2. This function was designed to adapt to the complexity of your company's operations and comply with your company's special characteristics. For example, it allows you to manage:

• simple purchase orders for specialized purchases;
• open purchase orders for certain suppliers;
• systematic purchase orders for all purchases;
• purchasing contracts and orders associated with contracts;
• purchases of goods in stock with a mechanism for automatic re-ordering;
• direct purchases;
• follow-up of back orders with reminder procedures.

With this function, you can send specifications to selected suppliers and automatically record purchase orders for the selected tenderer.

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3. Records and allocates receiving vouchers, ie as items received in inventory or expense items, with the option of generating the a/P invoice (2-way match), a very powerful feature that eliminates additional steps.

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4. This three-way-match function ensures that the transaction is fully accounted for.

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5.

• You can purchase goods that will be delivered to a centre, then distribute it to your various corporations (if applicable) according to sale procedures.
• You can also purchase goods for one or more of your corporations, deliver it to them directly and bill them.

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6. This function will allow you :

to produce an invoice for the supplier and the carrier when the purchaser is responsible for shipping. These shipping and handling costs can be billed separately or added to the value of the shipped goods.

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7. This function produces statistics to help you negotiate your purchases more effectively.

For example:

• identification of purchased goods,
• place where purchased,
• name of supplier,
• purchase price,
• supplies lead time.

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