Accounts Payable

Whether you own just one company or several companies involved in one or several business areas, you know that a accounts payable module should help you manage and control the issuing of payments in accordance with your company's standards and policies.

APP-E.COM is an ingenious solution because it allows you to fully manage your national and international accounts payable with fewer manual steps, all at your own pace and according to accounting requirements.

How does APP-E.COM do this?
By combining its range of services with the valuable resources of MAESTRO400 software functions, which have been used successfully for ten years in North America by firms of all sizes in all business sectors.

Built to meet all of your requirements, the APP-E.COM Accounts Payable Module gives you effective management and impressive flexibility in accordance with your company's standards.

The following are various functions provided by APP-E.COM Accounts Payable.
1. Manages individual supplier files for your company or companies and monitors aging of accounts for each corporation.
2. Records invoices :
3. Payment function
4. Access to accounts payable items

 

 

1. This function will enable you to:

  • Separately monitor account payable items for each corporation as soon as a supplier is added to your database.
  • Check purchase volumes per supplier for each corporation.

RETURN TO FUNCTIONS OFFERED BY THE APP-E.COM Accounts Payable

 

2. · Controls invoice numbers.
Prevents you from paying the same invoice twice.

Foreign currency
Helps you account for gaps, profits and losses caused by exchange rate fluctuations.

Recurring invoices
Will automatically enter recurring invoices for which you wish to obtain details in the special accounts payable journal and which will be paid according to established payment procedures.

Expense accounts
Will allow you to enter expense accounts by type of expense and calculates tax refunds automatically without your having to use a calculator.

Freelances
Will prepare T4A forms at the appropriate time for self-employed workers and subcontractors.

General Ledger
Will allocate expenses to G/L accounts according to the type of expense or will allocate them automatically according to the type of supplier.

This function of APP-E.COM works in accordance with your company's operations and special characteristics. It is designed to adjust to various constraints you may be working under. For example:

  • It can record large volumes of transactions;
  • It can record invoices from a number of different companies without their having to be sorted beforehand;
  • It handles recurring transactions automatically (rent expenses).

RETURN TO FUNCTIONS OFFERED BY THE APP-E.COM Accounts Payable

 

3. Payment function

  • Pay suppliers or employees in advance;
  • Make partial or full payment for one or more supplier invoices;
  • Issue, on approval, mass payments for a given period;
  • Issue payments in the form of bank transfers and letters of credit;
  • Pay by direct deposit;
  • Obtain cash discounts given by suppliers or calculate lost cash discounts for a specific period.

With this function, you can manage your working capital more effectively. For example, a simple query on the screen or on paper will give you advance information on disbursements you must make provision for. You can issue payment from the bank account of your choice and, if the situation requires it, retain an invoice or account payable. In case of an error in entering an invoice (eg, an error on the invoice or an invoice addressed to the wrong supplier), you can correct the transaction, move the invoice from one account payable to another and, in the case of a lost cheque, even cancel the transaction and cheque and make new ones later.

RETURN TO FUNCTIONS OFFERED BY THE APP-E.COM Accounts Payable

 

4. This function will give you access at all times to the accounts payable legder in order to:

  • Obtain details of invoices;
  • Check whether an invoice was paid;
  • Check whether an invoice was approved;
  • Check what was paid for;
  • Check whether the cheque is outstanding;
  • Obtain information on all transactions (purchases, payments, sales discounts) per supplier;
  • Obtain information on all accounts payable;
  • Schedule disbursements;
  • Query history of purchases from suppliers.

All of the information you obtain can be printed.

Your staff can answer your suppliers' questions at any time without having to leave their workstations and screens because all transactions entered in recent years are stored in memory and easily accessible. This function allows you to quickly obtain correct answers for suppliers' questions. In addition, the data of previous months will no longer be destroyed by end-of-month entries that accumulate information but eliminate details.

Built to meet all of your requirements, the APP-E.COM Accounts Payable Module gives you effective management and impressive flexibility in accordance with your company's standards.

RETURN TO FUNCTIONS OFFERED BY THE APP-E.COM Accounts Payable